A document captured once and found by any word
NG DMS is a standalone member of the NG family for companies and institutions that still look for documents by folder and by memory. Paper and files come in through the browser, a watched folder or a scanner, text is read in Cyrillic and Latin script, an archival PDF/A copy is made next to the original, and search finds the document by any word — for those allowed to see it. The document then goes through approval, is entered in the registry book and kept in the archive, while NG Copilot answers questions with a citation of the exact page.
- NG Copilot and MCP
- OCR: Cyrillic, Latin, English
- Archival copy in PDF/A-2b
- Full-text search
- Organization as the data boundary
- Workflows, registry and archive
- 01Input
- Browserdrag and drop, chunked upload
- Watched foldersfiles come in on their own
- Scannerduplex scanning
- Paper with an ASB labelbarcode links the original
- 02CoreNG DMSAVAILABLEOCR · PDF/A · SEARCH
- Duplicate by fingerprint
- OCR Cyrillic and Latin
- PDF/A-2b copy
- Full-text search
↑ Organization as the boundarySSO · LDAP/AD · 2FA - 03Result
- Hit on the exact pageviewer, no download
- Document descriptiontype, tags, correspondent
- Access for the authorisedroles and confidentiality
- Registry and archiveretention and disposal
From capture to archive, in one system
An archive does not help if the document cannot be found when it is needed. That is why NG DMS runs the whole path: from capture and text recognition, through approval and registration, to long-term retention and retrieval by any word.
NG DMS covers capture from the browser, email, watched folders and duplex scanning, recognising the same file by its content fingerprint. Processing reads text page by page in Serbian Cyrillic, Latin and English, produces a PDF/A-2b copy, and reads barcodes and ASB labels. A document gets a type, tags, a correspondent and attributes under the organization's rules, and full-text search finds it whatever the script.
The document then goes through approval workflows and an internal signature and is entered in the registry book, while a retention schedule, an archive book and disposal with the archive's approval keep long-term retention in order. NG Copilot answers questions over documents with a citation of the exact page, and an MCP server opens the same documents to the AI assistants your team already uses — with the same access rights.
NG DMS connects to NG One, NG CRM, SEF and your systems through an API and MCP: an approved incoming invoice goes to posting in NG One, and a client's documents appear on their card in NG CRM. A qualified seal and timestamp, where the law requires them, come from a qualified trust service provider. A detailed description of every capability is on ngdms.app.
Document Management System (DMS)
- Capture: browser, watched folders, duplex scanning, duplicates by fingerprint
- OCR of Serbian Cyrillic, Latin and English, text per page
- Archival PDF/A-2b copy, barcodes and ASB labels
- Full-text search where Cyrillic and Latin are the same
- Viewer for PDF, images, TIFF and email, with page editing
- Types, tags, correspondents and attributes per organization
- Roles per organization, five confidentiality levels, SSO and LDAP/AD
- Approval workflows, registry book, retention schedule, archive book and disposal
A document's path through NG DMS
Five steps from capture to archive — each under the organization's rules, with a trail of who did what.
- 01
Capture
The document comes in once, from a source the company already uses, and is checked before it is accepted.
Drag and drop in the browser and chunked uploadWatched folders and duplex scanningAntivirus before intake and duplicates by SHA-256 - 02
Processing
Readable text and an archival copy are produced from the original; the original itself is never changed.
OCR per page: Cyrillic, Latin, EnglishPDF/A-2b copy and thumbnailBarcodes, separators and ASB numbers - 03
Description
The document gets metadata under the organization's rules, not one person's habits.
Document types and attribute formsHierarchical tags and correspondentsCounters per organization - 04
Retrieval
Search and viewing respect the same rights as the document list.
Full text with snippets and suggestionsCommand palette on Ctrl/Cmd + KViewer opened on the page of the hit - 05
Registration and retention
The document is registered, assigned and retained under the retention schedule, with second-person approval and a business calendar.
Registry book and case assignmentRetention schedule and periodsArchive book and disposal
NG DMS capabilities
From capture and OCR to the registry book and the archive — all on the same document and the same access rights.
Capture from several sources
Browser, chunked upload, watched folders and duplex scanning, with antivirus and a format check before intake.
OCR in two scripts
Text per page in Serbian Cyrillic, Latin and English, with the document's language and date recognised.
PDF/A copy and integrity
An archival PDF/A-2b copy next to the original, a SHA-256 fingerprint of both files and a weekly integrity check with notification.
Barcodes and ASB labels
A sheet of labels with consecutive numbers and separators; the barcode on the scan links the file to its paper original.
Full-text search
Snippets with hits, suggestions and similar documents, and a word typed in Latin script also finds it written in Cyrillic.
Viewer with page editing
PDF, images, multi-page TIFF and email with no download; rotating or deleting a page creates a new version, and splitting makes new documents.
Classification and metadata
Types with attribute forms, hierarchical tags, correspondents with tax ID and registration number, counters and code-list import.
Rights, confidentiality and sign-in
Organization as a database boundary, roles and per-document sharing, five confidentiality levels, OpenID Connect, proxy SSO, LDAP/AD and 2FA.
Registry book
Registration, assignment, closing of cases and of the year, with number series, second-person approval and a holiday calendar.
Archive book and disposal
A retention schedule, an archive book with its transcript and disposal under a decision of the competent archive.
Workflows, templates and internal signature
Approval workflows, document templates, notes, notifications and an internal (non-qualified) signature and seal.
SaaS in the EU and on-premise
The same package as a shared EU instance or on your own server, with a licence as a signed file and organization isolation.
NG DMS in four figures
The figures describe the technical capabilities of NG DMS.
- 3
- OCR languagesSerbian Cyrillic, Serbian Latin and English, with search that makes no difference between the scripts.
- PDF/A
- Archival copyA PDF/A-2b copy is made next to the original, which stays unchanged.
- 5
- Confidentiality levelsOpening the most sensitive documents leaves a trace of who looked and when.
- SHA-256
- Content fingerprintUsed to detect duplicates and for the weekly integrity check of the original and the copy.
The figures above describe technical capabilities, not a promised outcome.
NG DMS — FAQ
Is NG DMS available for use?
Yes. NG DMS is commercially available, in the cloud in the EU or on your own server. We start with a demo on your own document types, and pricing is on request, based on scope.
How does NG DMS protect document integrity?
A PDF/A copy is made next to the original, both files get a SHA-256 fingerprint, and integrity is checked every week. A qualified seal and timestamp, where the law requires them, come from a qualified trust service provider.
Does NG DMS recognise Cyrillic?
Yes. OCR reads Serbian Cyrillic, Serbian Latin and English, and search finds a document whichever script it was written in and whichever script you search with.
Does NG DMS have a registry book and an archive book?
Yes. The registry book, a retention schedule, the archive book and disposal with the approval of the competent archive are part of the product, together with number series, second-person approval and a business calendar with holidays.
What does NG Copilot do in NG DMS?
It answers questions over your documents and gives a citation of the exact page with every answer, helps with description and classification, and sees only what the user is allowed to see. Through the MCP server the same documents are available to the AI assistants your team already has.
Does NG DMS connect to NG One or NG CRM?
Yes. Approved incoming invoices go to posting in NG One, and a client's documents appear on their card in NG CRM. NG DMS connects to other systems through an API and MCP.
NG DMS
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Show us your documents
In a demo we take NG DMS through your own document types — from capture and search to approval, the registry book and NG Copilot.